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Benvo vs Apicbase

Apicbase alternative for ordering, stock and recipe costing

Apicbase is a capable food management platform with deep recipe, allergen and menu tools, aimed at multi outlet groups. Benvo Supply fits venues that want a published price per venue, approvals built into every order and production included rather than sold as add ons. Groups that want Apicbase's recipe and menu engineering depth may still prefer it.

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Free, no commitment. Thirty minutes with someone who has run a venue. Updated November 2026.
Price

Per venue per month in US dollars, before tax.

$214 a monthOrdering, Stock, Costing
  • $0 setup, data moved for you
  • $2,570 in the first year
  • AI team included, no cover fees
Apicbase$315 a monthTypical mid tier
  • Setup not published
  • $3,780 in the first year

Apicbase quotes its plans, billed annually, with a 15% surcharge for monthly billing; a typical venue pays around $315 a month as of November 2026. Benvo Purchasing, Stock and Costing are $238 a month per venue together, billed monthly with no setup fee.

About Apicbase

What Apicbase is.

Apicbase is a European food management platform for restaurant groups, hotels and catering, covering recipes, menus, procurement, stock and production. Plans are Growth, Professional and Enterprise, billed annually, with production planning and HACCP sold as add ons.

Choose Apicbase if

Multi outlet groups and caterers that want detailed recipe, allergen and menu management across many sites.

Choose Benvo if

Restaurants, clubs and hotels that want ordering, receiving and costing tied to bookings, the POS and approvals.

Why venues move from Apicbase

Approvals on every order

Apicbase lists permissions rather than an approval flow. In Benvo every order waits for a person, who can approve in one tap on WhatsApp.

Production included

Apicbase sells production planning and internal ordering as add ons. Benvo includes daily plans, prep lists, use by labels and batch cost.

Receiving with photos and temperatures

Benvo records photos and temperatures at the back door as standard. Apicbase sells HACCP as a paid add on.

Monthly billing at no extra cost

Apicbase bills annually and adds 15% for monthly billing. Benvo publishes a monthly price per venue with no setup fee.

Features

Supply and costing

16 featuresApicbase
Orders suggested from bookings and salesIncludedPartlyForecast ordering on Professional plan
Approval rules before sendingIncludedPartlyPermissions only, no approval flow listed
Order by WhatsApp or emailIncludedPartlyEmail ordering, WhatsApp not confirmed
Receiving with photos and temperaturesIncludedPartlyIntake app, HACCP is a paid add-on
Credit claims chased until paidIncludedPartlyNot confirmed
Invoice capture from photosIncludedPartlyNot confirmed
Invoice capture by emailPartlyBuilt, switching on soonPartlyNot confirmed
Invoice matching to orders and deliveriesIncludedPartlyNot confirmed
Stock counts on a phoneIncludedIncluded
Live recipe costingIncludedIncluded
Menu engineering and margin alertsIncludedIncluded
Actual against theoretical usageIncludedIncluded
Central kitchen productionIncludedDaily plans, prep lists, use by labels, batch costPaid extraProduction planning and internal ordering add-ons
Accounting exportIncludedXero, QuickBooks Online, NetSuite and InvoiceNow filesIncluded
Full accounting and supplier paymentsNot includedNot included
Fine wine cellar by vintageIncludedNot included
Included IncludedPaid extraPartly Limited, on a higher plan or not confirmedNot included Not included

Where Apicbase is stronger

  • Apicbase has deep recipe, allergen and menu engineering tools.
  • Apicbase is built for large multi outlet groups, with quantity discounts as you add sites.
  • Apicbase has a strong presence with European groups and caterers.
Sources and how we checked

From each vendor's own pricing, product and help pages, and buyer reviews where a vendor publishes little, checked in November 2026. Prices are typical per venue per month in US dollars before tax; vendors quote per deal. Product names are trademarks of their owners, and Benvo is not affiliated with any of them. Spotted something out of date? Tell us and we will correct it.

  • Apicbase12
Switching from Apicbase

Live in 14 days, with your data moved for you.

Benvo imports your Apicbase ingredients, suppliers, recipes and allergens during onboarding, at no extra cost. Most venues are live in 14 days.

  • No setup fee and no migration charge
  • Up to 3 months of your remaining contract credited
  • Staff trained on site or online
Book a demo todayFree, no commitment. Thirty minutes with someone who has run a venue.
Questions

Still curious? Talk to someone who has run a venue.

Apicbase does not list prices; it quotes Growth, Professional and Enterprise plans, billed annually, with 15% added for monthly billing and lower prices per location as you add sites. A typical venue pays around $315 a month as of November 2026. Benvo Supply is $238 a month per venue.

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